How to Rock Personal Appearances


(By Randy Lane) The great reopening is happening across North America. Last week we posted ideas for giveaways and in-person events. Here’s how to execute a flawless appearance.

How to act. Arrive early and stay late. Be on your best professional behavior. We do promotions to get votes, cement important relationships, and increase the love. You are a rock and roll politician and your job is to meet and greet.

What to say, what not to say. You are a representative of the station and your show brand. Technical problems happen. Be cool and don’t complain about it on-air. In public, put on a united front.
Good beginnings. It’s a good idea to have some sort of icebreaker that makes it easy and natural for air talent to engage visitors when they arrive. This can be a prize wheel, a door prize drawing, or a fun contest in the venue. Ask your engineers to set up multiple mics with a recorder, play your fun benchmark game in person, and air the audio when you go back to the studio.
How to work the crowd. Don’t stay in one spot and wait for people to come to you, move through the crowd and greet as many people as possible. Smile, thank them for listening to the station and tell them we couldn’t do what we do without their support.

Don’t let one fan monopolize your time, and should you encounter a listener with a negative attitude, don’t let that person make you lose focus. Be polite, move on, and quickly adjust.
How to work the client. When you first get to the site, immediately find your contact and tell them you’ve arrived. If the contact is the client, spend an extra minute and put some star power on her. Let her know just how much you and the radio station appreciate her support. Bring him a little extra something like tickets, merch, etc.
It’s so easy to go that one extra step and the impression you make can be valuable.
Get video, pictures, and audio to use on-air and online. Take pictures with fans. Grab email addresses and send them a copy. Ask permission to share on social media.
Promote the event online. Before and during the event, share the details via social media. Post photos and/or videos during the event, encouraging listeners to attend. Stream big events live on various social platforms.

How to make your exit. Find the primary contact and thank them again for the opportunity to work with them on this event. If you’ve connected with the client via social media, send a public thank you.

Be sure you have everything you came with minus the stuff you gave away.
When you appear at a station event, you are the radio station and your show brand. You are the General Manager, the Program Director, the Marketing Director, and the CEO all rolled into one.

Contact Randy Lane by e-mail at [email protected].


  1. To this day, nothing beats a time-proven remote. No new shiny digital product of the moment,
    can do a remote. A remote is a fantastic opportunity to display your station, and the magic of radio, in the client’s world. And to meet and greet in person, listeners that you are gifting to your client. … Added value that no other medium can offer, not even TV.

  2. A Prize Wheel? Dear God. This is why “Radio” just can’t get out of its own way. Folks, we need to let go of these horrible, boring and predictable ideas that gave digital channels and digital personalities the opening. No, no prize wheel. DO BETTER!


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